8 Important topics to discuss with your Wedding Caterer

One of the key elements to consider when planning your wedding is, of course, the food! You want to ensure your caterer aligns with your vision and satisfies you and your guests.

To help make an informed decision, we’ve compiled a comprehensive list of essential questions to ask when meeting with potential wedding caterers.

• 1. Availability + Experience

  Before any conversations can take place, make sure the caterer of your choice is available and able to execute your vision on the day of your choice. It is also helpful to confirm that they have experience catering weddings and have worked events at your specific venue. Familiarity with your venue can be a great bonus from any vendor!

• 2. Menu Options (and bar services!)

  Explore the catering company's menu options and inquire about the possibility of customization based on your preferences or dietary restrictions. Discuss any accommodations or dietary restrictions for you and your guests ahead of time to make sure special requests can be honored. Also check to see if your caterer can also manage your bar services!

• 3. Staffing + Service

  Clarify if your catering team will handle setup and clean-up, or if the responsibility will fall to your event planner, other vendors, or you and your guests. Inquire with your caterer about bartenders or event coordination that the company may offer. It’s okay to ask for the anticipated staff-to-guest ratio to ensure smooth service during your wedding, too!

• 4. Cancellation + Backup Plans

  Clarify the caterer’s cancellation policy to avoid any misunderstandings in case of unforeseen circumstances. Work with your vendors (including caterers) to consider back-up plans in case of inclement weather or other varying circumstances.

• 5. Logistics, Rentals, + Equipment

  Many catering companies will offer rentals like tables, chairs, linens, and dinnerware. Whether it’s included in the catering package or needs to be rented separately, oftentimes working with fewer vendors can eliminate a lot of headaches later. Logistically, weddings are a grand show! Leading up to your wedding, confirm the set up time and any specific logistics about the particular venue the catering team and any other vendors should keep in mind.

• 6. References + Reviews

  Requesting references or combing online client reviews is a great way to get insights into the caterer’s experience. Look for details within the reviews that might align with your wedding. For example, if you’re scheduling a family-style dinner, look for a review that mentions family-style!

• 7. Insurances + Licenses

  Ensure that the catering company is properly insured and can provide a certificate of insurance. Confirm that they hold all necessary licenses to operate and serve food at your chosen venue, ensuring compliance with local regulations.

• 8. Cost + Payment

  Understand the overall cost of the catering service and what is included in the package (food, staff, rentals, etc.) To avoid unexpected costs, ask about any additional fees, such as services charges, gratuities, or delivery fees. Discuss the payment schedule and acceptable payment methods to plan your budget accordingly.

Asking these questions will empower you to make an informed decision when selecting a wedding caterer. Take the time to thoroughly discuss your expectations and preferences, and don't hesitate to seek clarification on any aspect of the catering service.

With careful planning and communication, you'll be one step closer to creating the perfect dining experience for your wedding day.

Cheers to a delicious and memorable celebration!